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    PUBLIC RECORDS POLICY
I. It is the policy of the Licking County Board of Elections to create and maintain records that are necessary for the adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of this department, and for the protection of the legal and financial rights of Licking County and persons directly affected by the activities of this department.
   
II. All Public Records maintained by this department shall be prepared and made available for inspection by any person at all reasonable times during regular business hours.
   
III. Copies of Public Records, when requested, shall be made available within a reasonable period of time. The requesting party may choose to have the requested record(s) duplicated (1) upon papers: (2) upon the same medium upon which this department keeps the record: or (3) upon any other medium which this department determines that the records(s) reasonably can be duplicated as an integral part of normal operations.
   
IV. There will be no charge for the inspection of records. The charge for making copies of records shall be determined by the Board, and shall reflect the actual cost to this department.

The Board reserves the right to require prepayment of copy charges.
   
V. If requested, Public Records will be mailed to the requesting party. The Board reserves the right to require prepayment of the cost of postage and other supplies used in the mailing.

This department shall limit the number of records it will mail to a requesting party to a maximum of ten (10) per month, unless the requesting party certifies in writing that the person does not intend to use or forward the requested records or the information contained in them for commercial purposes, as defined in Chapter 149 of the Ohio Revised Code.
   
VI. It is the stated intent of this department to comply in all respects with Ohio’s Public Records Law (Chapter 149 of the Revised Code). Any provision in this Policy which is inconsistent with Chapter 149 shall be null and void.
   
VII. Public Records maintained by this department shall not be transferred or otherwise destroyed except as permitted by the Records Retention Schedule of this department, or as otherwise permitted by Law or court order.